Club Administrator

Club Administrator

The Duluth Womans Club is looking for a part-time Club Administrator. Below is information from the position description from Thank you for spreading the word. Interested? Here’s the link to the full position description: DWC Club Administrator

Position Title: Club Administrator
Reports To: Executive Committee of the Board
Job Classification: Non-Exempt
Days/Hours: Hours vary by season and membership numbers, minimum 15/wk

Essential Job Duties and Responsibilities:
· Supervises all club activities including:
o Respectfully communicates with members and guests
o Supervises of all contractors and staff
o Manages all club events
o Schedules and supervises all private parties
o Prepares financial reports as needed
o Makes deposits and enters them into QuickBooks
o Pays invoices in QuickBooks
o Follows strict internal controls as defined by the finance committee
· Other duties as assigned

· Able to work well with members, staff, and the board of directors
· Committed to providing excellent service in a timely manner
· Able to use a computer for accounting and clerical duties such as Microsoft Office Suite and QuickBooks
· Able to work independently
· Willing to work flexible hours
· Able to work well with diverse clients
· Willing to work flexible hours
· Culinary experience in calculating food costs and food portion control
· Comfortable wearing PPE
· Able to access and navigate all three floors at the club
· Able to sit, stand, bend, stretch, twist, and reach as well as stand for long periods of time
· Able to lift at least 10lbs
· Able to read and understand information verbally and in written form

· Attend meetings as required or requested
· Implement policies established by the board
· Coordinate special events with direction from the Special Events committee chair
· Work with other board committees on events
· Maintain and update membership lists
· Work with Directory Chair to prepare and distribute the Directory and all other bulk membership mailings
· Perform light daily housekeeping
· Plan menu events with contractors and staff
· Perform kitchen tasks including set-up and cleanup
· Assist in planning and coordinating menus for all events
· Work with the marketing committee to promote use of the club
· Take reservations for club events
· Create floor plans for events
· Purchase supplies for the club as needed
· Follow current budget and monitor costs
· Code monthly bills
· Collect and deposit all monies due to the Club promptly
· Keep records of all contributions, events, and membership events
· Work with the finance committee to develop the annual budget
· Maintain financial invoices and reports
· Record all revenue for end-of-month financial P&L report
· Prepare and maintain Invoice and Expense records

Work authorization:
· United States (Required)

Pay Frequency:
· Biweekly

The Duluth Woman’s Club is an Equal Opportunity Employer

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